CHAPTER 361 - CONTRACT ADMINISTRATION
Title 10 > CHAPTER 361
Sections (4)
§ 4601 Electronic submission and processing of claims for contract payments
(a) Submission of Claims.— The Secretary of Defense shall require that any claim for payment under a Department of Defense contract shall be submitted to the Department of Defense in electronic form.
(b) Processing.— A contracting officer, contract administrator, certifying official, or other officer or employee of the Department of Defense who receives a claim for payment in electronic form in accordance with subsection (a) and is required to transmit the claim to any other officer or employee of the Department of Defense for processing under procedures of the department shall transmit the claim and any additional documentation necessary to support the determination and payment of the claim to such other officer or employee electronically.
(c) Waiver Authority.— If the Secretary of Defense determines that the requirement for using electronic means for submitting claims under subsection (a), or for transmitting claims and supporting documentation under subsection (b), is unduly burdensome in any category of cases, the Secretary may exempt the cases in that category from the application of the requirement.
(d) Implementation of Requirements.— In implementing subsections (a) and (b), the Secretary of Defense shall provide for the following: Policies, requirements, and procedures for using electronic means for the submission of claims for payment to the Department of Defense and for the transmission, between Department of Defense officials, of claims for payment received in electronic form, together with supporting documentation (such as receiving reports, contracts and contract modifications, and required certifications). The format in which information can be accepted by the corporate database of the Defense Finance and Accounting Service. The requirements to be included in contracts regarding the electronic submission of claims for payment by contractors.
(e) Claim for Payment Defined.— In this section, the term “claim for payment” means an invoice or any other demand or request for payment.
§ 4602 Contracted property and services: prompt payment of vouchers
(a) Requirement.— Of the contract vouchers that are received by the Defense Finance and Accounting Service by means of the mechanization of contract administration services system, the number of such vouchers that remain unpaid for more than 30 days as of the last day of each month may not exceed 5 percent of the total number of the contract vouchers so received that remain unpaid on that day.
(b) Contract Voucher Defined.— In this section, the term “contract voucher” means a voucher or invoice for the payment to a contractor for services or deliverable items provided by the contractor under a contract funded by the Department of Defense.
§ 4603 Advance notification of contract performance outside the United States
(a) Notification.— A firm that is performing a Department of Defense contract for an amount exceeding 500,000 in value and could be performed inside the United States or Canada. If a firm submitting a bid or proposal for a Department of Defense contract is required to submit a notification under this subsection, and the firm is aware, at the time it submits its bid or proposal, that the firm intends to perform outside the United States and Canada any part of the contract that exceeds $500,000 in value and could be performed inside the United States or Canada, the firm shall include the notification in its bid or proposal. The notification by a firm under paragraph (1) with respect to a first-tier subcontractor shall be made, to the maximum extent practicable, at least 30 days before award of the subcontract.
(b) Recipient of Notification.— The firm shall transmit the notification— in the case of a contract of a military department, to such officer or employee of that military department as the Secretary of the military department may direct; and in the case of any other Department of Defense contract, to such officer or employee of the Department of Defense as the Secretary of Defense may direct.
(c) Availability of Notifications.— The Secretary of Defense shall ensure that the notifications (or copies) are maintained in compiled form for a period of 5 years after the date of submission and are available for use in the preparation of the national defense technology and industrial base assessment carried out under section 4816 of this title .
(d) Inapplicability to Certain Contracts.— This section shall not apply to contracts for any of the following: Commercial products or commercial services (as defined in sections 103 and 103a, respectively, of title 41). Military construction. Ores. Natural gas. Utilities. Petroleum products and crudes. Timber. Subsistence.
§ 4604 Changes to certain documents
(a) In General.— Each document referred to in a contract or other agreement for procurement entered into by the Secretary of Defense shall include a notation that— provides the version of such document that is applicable to such contract or other agreement; and indicates whether any changes have been made to such document after the issuance of the solicitation pursuant to which such contract or other agreement was entered into.
(b) Unnotated Documents.— With respect to a document referred to in a contract or other agreement described in subsection (a) that does not include the notation required under such subsection, the version of the document that shall apply with respect to such contract or other agreement is the version in effect at the time of the issuance of the solicitation pursuant to which such contract or other agreement was entered into.